We are delighted to invite you to the 18th EISA Pan-European Conference on International Relations (PEC), to be held at the University of Bologna, 25-29 August 2025.

Our flagship event will take place in the oldest university in Europe, in a country with a lively tradition of International Relations. As per our tradition, PEC 2025 will be organized in thematic sections, both standing and new ones, and will welcome colleagues from a diversity of disciplines from Europe and beyond. Plenary sessions will highlight key issues in current debates in international relations, with leadings experts from our association. We will also offer opportunities through our Early Career Workshops, social events, and professional development activities to nurture our community. In order to make PEC 2025 more inclusive, we will provide help for those in financial need to attend through our increased Mobility Fund. Over and above, we are committed to making the 18th edition of our conference as diverse and rewarding as possible, where ideas can be formulated, debated, criticized, shaped and sharpened through mutual respect and understanding. It is this spirit which has made EISA’s Pan-European Conferences the leading annual event in International Relations in Europe and we are looking forward to keeping this up in Bologna!

REGISTRATION GUIDELINES EISA PEC 2025 

REGISTRATION IS NOW OPEN AS OF 17 APRIL 2025.

How to register

• Registrations can be made through the Online Services Portal.  
• You may wish to use a personal email address to create a new account (especially if your work email has strict security settings that may block emails from the EISA PEC 2025 Secretariat.  
• If you have attended past EISA events, you may already have an account.  
• If you are registering another person, you may create an account with your details and fill in the delegate’s information on the registration form with their consent.  
• After registering, you will receive a confirmation email with your registration number.  

Registration Fees

All the above fees include all taxes.   

* All EISA members are entitled to get a reduced registration fee for our events. To qualify for the respective fee membership must be valid during the Conference dates. For information about the EISA membership, please visit the  membership section  on our website.   

**Student rate is available only for participants attending a university or institute of higher education. Students must provide proof of their student status. Students must have a valid EISA membership during the event.  

If you are participating in the programme, please make sure to pay your registration fee before the deadline 15 May 2025.  

Unpaid or partially paid registrations will not be considered valid until paid in full. 

Registration Fees for the conference include:
 

• Admission to all onsite sessions
• Access to the exhibition area 
• All official documentation 
• Grand Reception 
• Coffee Breaks 

Social Programme  

Grand Reception 

When: Thursday, 28 August 2025
Place: DumBO
Ticket: Included in the registration fee.
Reception includes complimentary food and drinks. 
Please find more information in the Social programme section.

On-site registration

On-site registration will be possible ONLY for participants who are not included in the PEC 2025 Programme  

EISA Mobility Fund

The EISA Mobility fund will support participants at EISA PEC 2025 with a travel grant of 600 EUR. Please note that all applying participants must register for the event. You can apply to the Mobility Fund by using the EISA PEC 2025 Abstract Submission application form.

Confirmation

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, go to the Online Services Portal. 

Registration for Sponsors and Exhibitors 

Please contact the Sponsorship and Exhibition Manager Mrs Jana Sodomková directly at jana.sodomkova@c-in.eu.  

Payment Methods 

Registration fees are collected on behalf of EISA PEC by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. All fees must be paid in EUR, free of all bank charges. 

ONLINE PAYMENT BY CREDIT/DEBIT CARD

The preferred payment method is online via: 

• secure gateway Saferpay 
  
• provided by Wordline                  

Accepted cards:

• Visa
• Visa Electron 
• MasterCard 
• American Express 

BANK TRANSFER

Bank transfer was available until 7 August 2025. After this date, only card payments are accepted. Payments by bank transfer must include the delegate´s full name and registration number. Payments without these details cannot be processed.  

Final Invoice  

The final invoice will be available for download from the Online Services Portal. after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the EISA PEC 2025 Conference Secretariat. 

The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details). 

Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee. 

Cancellation of Registration

• Until 26 June 2025 – a 20 EUR administrative fee will be applied. 
• From 27 June 2025 – 24 July 2025 – a 50 % cancellation fee will be applied. 
• From 25 July 2025 – a 100 % cancellation fee will be applied. 

General Cancellation Conditions 

• All cancellations must be notified in writing form by email to the PEC 2025 Secretariat  
• For any change of name, a fee of 20 EUR will be charged. 
• The change of registration fee type is charged with a 20 EUR administrative fee

Visa-related reimbursement policy   

As a professional association representing members from more than 60 countries, we recognize that access to our events can be limited by restrictive border regimes. In order to lessen the potential impact of such restrictions on our members, EISA follows a non-fault refund policy for members whose attendance at our events is jeopardized by Visa delays or rejections. 

Registered participants who face attendance barriers due to Visa delays or rejections can apply for a full refund of their registration fee by the first day of the event. Please contact the EISA PEC 2025 Conference Secretariat with a copy of your Visa decision letter. 

Insurance  

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance. 

Cancellation or Modification of the EISA PEC 2025 Conference in appropriate circumstances  

In appropriate circumstances, EISA reserves the right to alter or cancel the event without prior notice. This may eg include a change of time and/or venue. Any such decision shall be communicated as soon as reasonably practical. Appropriate circumstances may include circumstance beyond the reasonable control of EISA preventing or impeding realisation of the meeting. For example, government action, war or hostilities, riot or civil commotion, plague, or other epidemics or health concerns such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike or other protest, lack of the usual means of transportation or terrorism or security concerns. 

Event Photography and Recording Consent Notice

Any images or visual recordings of participants taken during the Event may be used by the Organiser for documentation of the Event and promotion of future events, without any claim of the participants to any remuneration.  

A participant may withdraw his or her consent to the use of the image at any time for reasonable cause, contacting the EISA PEC 2025 Conference Secretariat at registration.pec25@eisa-net.org. By participating in the Event, the participant acknowledges that visual recordings may be made for the above purposes.  

Data Privacy and Security  

We take your privacy very seriously and to comply with European General Data Protection Regulation (GDPR) and other data protection consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information and protect your privacy and security via our Online Portal which is now fully GDPR compliant. 

Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by email or by phone at +420 296 219 600. 

C-IN
Prague Congress Centre
5. kvetna 65
140 21 Prague 4
Czech Republic
Tel.: +420 296 219 600
Website: www.c-in.eu