REGISTRATION GUIDELINES EWIS 2025 

REGISTRATION CLOSES ON 29 APRIL 2025.

How to register

• Registrations can be made through the  Online Portal.  
• You may wish to use a personal email address to create a new account (especially if your work email has strict security settings that may block emails from the EWIS 2025 Secretariat.  
• If you have attended past EISA events, you may already have an account.  
• If you are registering another person, you may create an account with your details and fill in the delegate’s information on the registration form with their consent.  
• After registering, you will receive a confirmation email with your registration number.  

For any registration questions please do not hesitate to contact the EWIS Conference Organizer at registration.ewis25@eisa-net.org.

Registration Fees

All the above fees include all taxes.   

* All EISA members are entitled to get a reduced registration fee for our events. To qualify for the respective fee membership must be valid during Workshops dates. For information about the EISA membership, please visit the  membership section  on our website.   

**Student rate is available only for participants attending a university or institute of higher education. Students must provide proof of their student status. Students must have a valid EISA membership during the event.  

Unpaid or partially paid registrations will not be considered valid until fully paid.  

Registration Fees  include:
 

• Admission to the applicable workshops  
• Welcome package  
• Welcome reception 
• Coffee Breaks 

Social Programme

All participants are kindly asked to confirm or pre-register for the following events via the Online Portal.  

Welcome Reception 

• Date: 2 July 2025 
• Place: TBA  
• Tickets: included in the registration fee 

Payment

Registration fees are collected on behalf of EWIS by the Secretariat – CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. All fees must be paid free of all bank charges.

Online Payment by Credit/Debit Card   

• Via secure gateway Nexpora
• Accepted Credit Cards
  • Visa
  • Visa Electron
  • MasterCard
  • American Express

Bank Transfer

• Bank transfer is available until 4 April 2025.
• Only card payments will be accepted after this date. If paying by bank transfer, include your full name and registration number. Payments without these details cannot be processed.
• A link to the payment details will be sent to your mailbox as soon as you select bank transfer payment in the online interface. This link can be forwarded to the accounting department to process the payment.

All payments (credit card, bank transfer & APMs) are processed via the online payment solution Nexpora Sweden AB, powered by VISA and CurrencyCloud B.V..

Registered in the Netherlands No. 72186178. Registered Office: Nieuwezijds Voorburgwal 296 – 298, Mindspace Nieuwezijds Office 001 Amsterdam. CurrencyCloud B.V. is authorised by the DNB under the Wet op het financieel toezicht to carry out the business of an electronic-money institution (Relation Number: R142701) Currencycloud Terms of Use
Payment services in the United States are provided by Visa Global Services Inc. (VGSI), a licensed money transmitter (NMLS ID 181032) in the states listed here. VGSI is licensed as a money transmitter by the New York Department of Financial Services. Mailing address: 900 Metro Center Blvd, Mailstop 1Z, Foster City, CA 94404. VGSI is also a registered Money Services Business (“MSB”) with FinCEN and a registered Foreign MSB with FINTRAC. For live customer support contact VGSI at (888) 733-0041.

Bank Accounts (please refer to the unique payment reference generated by the payment gateway for payment identifier)

Final Invoice

The final invoice will be available for download from the  Online Portal  three weeks after the registration is confirmed and paid in full. If you need assistance with the invoice, please contact the EWIS 2025 Secretariat. 

The final invoice will be issued based on the details provided during the registration process (step Invoice details). 

Any change of such details (name, address, VAT number, etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee (including VAT). 

Cancellation of Registration

• Until 4 April 2025 – a 20 EUR administrative fee will be deducted from all refunds 
• From 5 April 2025 – a 100% cancellation fee will be applied 

General Cancellation Conditions 

• All cancellations must be notified in writing form by email to the EWIS 2025 Secretariat  
• Refund requests made after 5 April 2025 will not be considered 
• For any change of name, an administrative fee of 20 EUR will be charged 
• The change of registration fee type is charged with a 10 EUR administrative fee

Visa-related reimbursement policy   

As a professional association representing members from more than 60 countries, we recognize that access to our events can be limited by restrictive border regimes. To lessen the potential impact of such restrictions on our members, EISA follows a non-fault refund policy for members whose attendance at our events is jeopardized by Visa delays or rejections. 

Registered participants who face attendance barriers due to Visa delays or rejections can apply for a full refund of their registration fee by the first day of the event. Please contact the EWIS 2025 Secretariat with a copy of your Visa decision letter. 

Invitation Letter  

The Invitation letter can be downloaded from the Online Portal after the registration is confirmed and paid in full. If you need assistance with the Invitation letter, please contact the EWIS 2025 Secretariat. 

Insurance  

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance. 

Cancellation or Modification of the EWIS 2025 Conference in appropriate circumstances  

In appropriate circumstances, EISA reserves the right to alter or cancel the event without prior notice. This may eg include a change of time and/or venue. Any such decision shall be communicated as soon as reasonably practical. Appropriate circumstances may include circumstances beyond the reasonable control of EISA preventing or impeding the realization of the meeting. For example, government action, war or hostilities, riot or civil commotion, plague, or other epidemics or health concerns such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike or other protest, lack of the usual means of transportation or terrorism or security concerns. 

Data Privacy and Security  

We take your privacy very seriously and to comply with the European General Data Protection Regulation (GDPR) and other data protection consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information and protect your privacy and security via our  Online Portal which is now fully GDPR compliant. 

Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by email or by phone at +420 296 219 600. 

C-IN
Prague Congress Centre
5. kvetna 65
140 21 Prague 4
Czech Republic
Tel.: +420 296 219 600
Website: www.c-in.eu