REGISTRATION GUIDELINES EWIS 2026 

REGISTRATION OPENS ON 16 MARCH 2026.

How to register

• All registrations must be completed through the Online Registration Portal. 
• If you have attended past EISA events, you may already have an account.   
• When registering for someone else, create an account with your details and enter the delegate’s information (with their consent). 
• We recommend using a personal email address to avoid delivery issues. 
• A confirmation email with your registration number will be sent after submission.

For any registration questions, please do not hesitate to contact the EWIS Conference Organizer at registration.ewis26@eisa-net.org.

Registration Fees

All registration deadlines are based on the local time (CET/CEST). 

* All EISA members are entitled to a reduced registration fee for our events. Membership must be valid during workshop dates to qualify for the respective fee. For information about the EISA membership, please visit the membership section on our website.  

**The student rate is available only for participants attending a university or institute of higher education. Students must provide proof of their student status and have a valid EISA membership during the event.   

Unpaid or partially paid registrations will not be considered valid until fully paid.  

Registration Fees  include:
 

• Admission to the applicable workshops  
• All official documentation 
• Welcome reception 
• Coffee breaks 

Social Programme

All participants are kindly asked to confirm or pre-register for the following events via the Online Registration portal.  

Welcome Reception 

• Date: 1 July 2026, 18:00  

• Place: TBA 

• Tickets: included in the registration fee 

EISA Mobility Fund 

The EISA Mobility fund will support participants at EISA EWIS 2026 with a travel grant of 500 EUR. Please note that all applying participants must register for the event. You can apply to the Mobility Fund by using the EWIS application form (to be available when applications open). Deadline for applications will be 11 February 2026. 

Confirmation

Each participant will receive a registration overview and an email notification confirming receipt of payment. To view the status of your payment, go to the Online Registration Portal. 

Registration for Sponsors and Exhibitors 

Please contact the Sponsorship and Exhibition Manager Mrs Lenka Kuncová, directly at lenka.kuncova@c-in.eu. 

Payment

Registration fees are collected on behalf of EWIS by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic. All fees must be paid in EUR, free of all bank charges.   

All fees are to be paid in EUR, free of all bank charges. However, please confirm with your bank about any possible charges on their side. 

Online Payment by Credit/Debit Card   

• The preferred payment method is via our secure online payment gateway, Worldline –  Saferpay.
• Accepted Credit Cards
  • Visa
  • Visa Electron
  • MasterCard
  • American Express

Bank Transfer

Bank transfers will be accepted until 16 April 2026. After this date, only card payments will be accepted. If you pay by bank transfer, ensure you include your full name and registration number. Payments without these details cannot be processed. 

Cancellation of Registration

• Until 3 April 2026 – a 20 EUR administrative fee will be deducted from all refunds 
• From 4 April 2026, a 100% cancellation fee will be applied 

General Cancellation, Changes Terms and Conditions  

• All cancellations must be notified by writing by email to the EWIS 2026 Secretariat 
• Refund requests made after 3 April 2026 will not be considered 
• For any change of name, an administrative fee of 20 EUR will be charged 

Visa-related reimbursement policy   

As a professional association representing members from more than 60 countries, we recognize that access to our events can be limited by restrictive border regimes. To lessen the potential impact of such restrictions on our members, EISA follows a non-fault refund policy for members whose attendance at our events is jeopardized by Visa delays or rejections. 

Registered participants who face attendance barriers due to Visa delays or rejections can apply for a full refund of their registration fee by the first day of the event. Please contact the EWIS 2026 Secretariat with a copy of your Visa decision letter. 

Invitation Letter  

The Invitation letter can be downloaded from the Online Registration Portal after the registration is confirmed and paid in full. If you need assistance with the Invitation letter, please contact the EWIS 2026 Secretariat. 

Certificate of Attendance 

The Certificate of Attendance will be available for download on the Online Registration Portal after the Congress for all participating delegates. 

Insurance  

The registration fee does not include the participant’s insurance against accidents, sickness, cancellation, theft, property damage, or loss. Participants are advised to take out adequate personal insurance. 

Cancellation or Modification of the EISA EWIS 2026 Conference in appropriate circumstances 

In appropriate circumstances, EISA reserves the right to alter or cancel the event without prior notice. This may, e.g., include a change of time and/or venue. Any such decision shall be communicated as soon as reasonably practical. Appropriate circumstances may include circumstances beyond the reasonable control of EISA, preventing or impeding the realization of the meeting. For example, government action, war or hostilities, riot or civil commotion, plague, or other epidemics or health concerns such as SARS, bird flu, COVID-19, earthquake, flood, hurricane, cyclone, fire or other natural physical disasters, explosion, accident or breakdown, strike or other protest, lack of the usual means of transportation or terrorism or security concerns. 

Data Privacy and Security  

We take your privacy very seriously, and to comply with the European General Data Protection Regulation (GDPR) and other data protection consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here. 

After creating your user account in our system, you can manage your information and protect your privacy and security via our Online Portal, which is now fully GDPR compliant. 

Feel free to contact us with any questions concerning the Privacy Policy, Data Protection, and GDPR in general by email or
by phone at +420 296 219 600. 

C-IN
Prague Congress Centre
5. kvetna 65
140 21 Prague 4
Czech Republic
Tel.: +420 296 219 600
Website: www.c-in.eu