Registration

REGISTRATION GUIDELINES


All participants must Create an Account and register via the Online Registration Form. Please read the instructions below carefully. Please also consider using a personal email account if your work email is connected to a medical institute with high security and privacy settings as email may be transferred to junk folders.

The deadline for the registration payement of the accepted abstract submitters is 20 June.

Each participant will receive a Registration number by email after submitting the Online Registration Form. The preferred method of payment is by online card payment. As for payments completed by bank transfer, please proceed with the payment transfer only after receiving your registration number. Payment by bank transfer must include the registration number and participant’s name in the payment details

REGISTRATION FEES

EISA MEMBERS* 120 EUR
EISA PhD STUDENTS** 105 EUR
Non-EISA MEMBERS 295 EUR
Chair & Plenary Speaker*** 85 EUR

 

* All EISA members are entitled to get a reduced registration fee for our events. For more information about the EISA membership, please visit the membership section on our website.

** Student fee is only available upon providing a letter from the Head of the Department, written on the letterhead paper of the institute of higher education or university. The participant must be a student for the duration of the conference.

*** If you are elegible for this fee, you have recieved a discount code by email. You can also find this communication in "My Communications" in the PEC21 Portal.

All registration deadlines are based on the end of the global day for the date noted. Please make sure to pay your registration fee before the deadline applicable for the selected registration type. If your payment is not received in due time, the latter fee will be automatically applied.

Unpaid or partially paid registrations will not be considered as valid until paid in full.

Delegates/recipients of the service from the EU with a valid VAT number are subject to reverse charge system and the fee is with 0% VAT (to be paid by the recipient in his/her country).

VAT is shifted to recipient, article 44 and 196 EU VAT Directive.

Valid VAT Number will be requested and validated during the online registration process.

Delegates/recipients of the service from a country outside of the EU, the fee is with 0% VAT.

Delegates/recipients of the service from the EU who is not a VAT payer, the fee is including VAT.

 

Registration Fees Include:

 

Virtual conference access

 

Group Registrations

 

Group registrations cannot be processed online under one email address identification; each participant needs to have his/her own profile set up with a unique email address. When registering more than ten participants under one company identity/invoice, please Contact the Secretariat to determine the preferred invoicing setting.

 

Confirmation

 

Each participant will receive a registration overview and email notification confirming receipt of payment. To view the status of your payment, click here Online Registration Form.

Registration for Sponsors and Exhibitors

Please contact the EISA Sponsorship and Exhibition Manager directly:

E-mail:  lukas.cap@c-in.eu

 

Payment Details

 

All fees are to be paid in EUR (€), free of all bank charges. However, please confirm with your bank as to any possible charges from their side.

Registration fees are collected on behalf of EISA by the Secretariat, CZECH-IN s.r.o., 5. května 65, CZ-14021 Prague 4, Czech Republic.

 

Online Payment by Credit/Debit Card

 

The preferred method of payment is payment by card online via our secure payment gateway:

Saferpay - Payment Solution by SIX Payment Services.

Online payments service provider - Saferpay.

Accepted Credit / Debit Cards

 

 

In the unlikely event of a rejected on-line credit/debit card payment, the delegate is recommended to return to his/her registration online and try to process the payment again. Should the payment issue persist, the participant is advised to contact the card issuer/bank first to check for any potential block on the online transaction. If so, once this is removed it will be possible to pay via the online payment gateway.

Accepted Currency is EUR (€) only

 

By Bank Transfer

 

To ensure your registration is valid, please make sure that any payment made by transfer is free of all bank fees and transfer charges. Please also ensure that the registered participant’s name and Registration Number are clearly stated in the bank transfer. Payments received without such details (Name, Registration Number) cannot be easily identified and may not be valid.

Payment by bank transfer is available until 31 August 2021. After this date, all payments can only be done by credit/debit card.

Beneficiary CZECH-IN s.r.o.
Beneficiary adress 5. května 65, CZ-14021 Prague 4, Czech Republic
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number 51-0903490207/0100 (EUR)
IBAN CZ5901000000510903490207
SWIFT/BIC KOMBCZPPXXX
PAYMENT REFERENCE Name, Surname and Registration number

 

Final Invoice

 

    • The final invoice will be provided to the participants only upon request, the Secretariat will not send this document automatically. Please contact us to ask for your receipt.
    • The final invoice will be issued based on the details provided during the registration process (step Contact/Invoice details)
    • Any change of such details (name, address, VAT number etc.) is possible only within 3 days from the date of registering and is subject to a 20 EUR fee

 

 

Cancellation / Refund Policy

 

Cancellation of registrations until 1 July 2021:

        • Please note a fee of 20 EUR applies to all registration cancellations

Cancellations from 2 July 2021 will be subject to the normal cancellation terms and conditions:

        • From 2 July 2021 to 21 August 2021 - 50% of paid registration fee will apply
        • From 22 August 2021 onwards no refund can be processed

 

General Cancellation Conditions

 

    • All cancellations must be notified in writing (by email) to the EISA secretariat
    • Requests for refunds made after 14 September 2021 will not be considered
    • It is possible to change the name/contact of the registered participant for an administration fee of of 20 EUR

 

Insurance

 

The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. Participants are advised to take out adequate personal insurance.

 

Cancellation or Modification of the Meeting Due to Force Majeure

 

In the event of a force majeure situation, CZECH-IN s.r.o. reserves the right to alter or cancel the Meeting without prior notice, including any change of the time and/or venue of the meeting. Any occurrence of force majeure event shall be communicated as soon as reasonably possible from the decision time. Force majeure includes any circumstance beyond the reasonable control of CZECH-IN s.r.o. which prevents or impedes the realization of the meeting. This includes but is not limited to, government action, war or hostilities, riot or civil commotion, plague or other epidemic such as SARS, bird flu, earthquake, flood, hurricane, cyclone, fire or other natural physical disaster, explosion, accident or breakdown, strike, lack of the usual means of transportation or terrorism.

 

 

Data Privacy and Security

 

The European General Data Protection Regulation (EU GDPR) entered into force as of 25 May 2018 and it involves some additions to data protection.

We take your privacy very seriously and in order to comply with GDPR consent requirements, we need you to confirm that you agree with our new Privacy Policy during the process of creating the account in our system. You can view it here.

After creating your user account in our system, you can manage your information, protect your privacy and security via our Online Portal that is fully GDPR compliant.

Feel free to contact us with any questions in regarding to the Privacy Policy, Data Protection and GDPR in general by email or phone +420261174301

 

 

Contact Information

 

For any questions you may have in relating to registration please don’t hesitate to contact the EISA Secretariat.