PEC 2020 Abstract Submission Guidelines

ABSTRACT SUBMISSION GUIDELINES

ABSTRACT SUBMISSION IS NOW OPEN

Dear Colleagues, please note that the abstract submission will be open until 16 March 2020.

After you have reviewed the guidelines below,

Submitters can overview their abstracts after logging in. Thank you for your contributions.

Submitters will receive their evaluation results by 28 April 2020. Should you have any questions do not hesitate to contact us.

 

General Information & Deadlines

Overview of Deadlines

  • 16/03/2020 – Abstract Submission Deadline.
  • 28/04/2020 – Acceptance Emails Sent, Registration Opens.
  • 20/05/2020 – Registration Deadline for Participants in the Programme.
  • 14/07/2020 – Online Programme Published
  • 16/09/2020 – EISA Pan-European Conference Begins.
  1. Abstracts are to be submitted electronically via the online submission system by: 16 March 2020.
    Abstracts received via fax, e-mail or received after the deadline will not be accepted and therefore will not be considered for the programme.
  2. Submitters may submit up to two paper abstracts and two panel or roundtable abstracts. Any Abstracts submitted over the limit will not be considered.
    Please note, that there will be a participation limit of four contributions per participant – whether as a paper giver, roundtable speaker, or chair/discussant (any of these roles counts as one contribution).
  3. There are two separate submission platforms, one for individual paper submissions and one for panel submissions and roundtable submissions. However, the abstract formatting requirements are the same for all of them. Each submitter/ author needs to select the submission platform first when logged into their account and only then can proceed with the submission itself.

 

Ensure that you select the correct platform for panel/ roundtable submissions – not paper submissions and take account of the guidelines below).

  • Panel submission
    • A panel session lasts 105 minutes and incorporates 5 paper presentations and generally (but not always) includes discussant comments as well as Q&A.
    • The submitter uploads the panel description first and then the content of the panel (panel papers + roles).
    • Each panel consists of 1-2 chairs, 5 panel papers and 1 discussant.

 

  • Roundtable submission
    • A Roundtable is a freer form discussion around a common theme with 5-6 participants.
    • The submitter uploads an overall roundtable description (which includes a one sentence description of each participant’s likely contribution) and then the content of the roundtable.
    • Each roundtable consists of 1-2 chairs, 5-6 presenters and 1 optional discussant.

 

  • Roles
    • It is ultimately up to the Section Chairs to decide whether they wish discussant functions to be undertaken in their sections (in keeping with convention) or not (in order to create more time for Q&A) and they thus reserve the right to amend the function as stated in the abstract – and will inform the submitter if they do so.
    • The Section and Programme Chairs further reserve the right to re-assign chairs/discussants should there be a clash, or should a participant exceed their maximum number of appearances.
    • PhD researchers should not be nominated or nominate themselves to be chairs/discussants of panels.
    • “The panel chair oversees the smooth functioning of the panel. This involves providing clear instructions to each speaker before the start of the panel about their allotted time, making sure that each speaker keeps to their time, and moderating audience questions and discussions. It is the responsibility of the panel chair to ensure adequate time for discussions.

      The discussant’s task usually involves three things: a) discuss important takeaways from the panel, b) highlight key insights of each paper, and c) provide pointed critiques and suggestions. We encourage detailed feedback on papers to be provided by email after the event.

      The panel chair decides the time allotted to the discussant, but this is usually not more than 10 minutes.”

    • All panel / roundtable papers (overview as well as the individual panel / roundtable abstracts) must format their abstracts as per the requirements below. They are to be submitted with full details including the presentation title, the abstract text and full co-authors list with their affiliations and e-mail addresses.
      It is generally expected that the panel chair uploads the overview abstract as well as all the individual papers. He/she is also considered to be the contact person for the whole panel / roundtable, any communication related to the panel / roundtable will be therefore held with the submitter.
  • Individual Paper Submissions 
    • Submit your abstract, title, personal information, etc according to the format in the submission system and take account of the guidelines below).
    • Choose a preferred and an alternative section to submit your paper to from the list below.
  1. Abstracts are to be submitted into one of the following thematic sections
  1. Abstracts can be amended in the online submission system until the deadline of 16 March 2020.
  2. All submitted panel, roundtable and paper abstracts will be subject to a review process after the abstract submission deadline. Abstracts will be reviewed by the Section Chairs under the overall guidance of the Programme Chairs.
  3. Accepted abstracts will form part of the final conference programme and as such will be presented onsite. Abstracts not suitable for display will be rejected. Please have your abstract checked for correct spelling, punctuation, grammar and formal structure. The organiser reserves the right to edit abstracts prior to display if necessary.
  4. All presenting authors will receive an acceptance/rejection notification via e-mail by 28 April 2020.
  5. All presenting authors are obliged to register by 20 May 2020. Those presenting authors who are not registered for the Conference by the deadline will not be included in the final programme.
  6. Programme will be formed only from registered authors and will be published online by 14 July 2020. The main (and additionally updated) version of this year´s programme should be available in the EISA mobile app.
  7. By submitting an abstract the author(s) are agreeing to the display of the abstract in connection with the conference on the EISA website and the conference app. It is understood that they are not relinquishing copy right to the Conference or EISA.
  8. Each year EISA receives many more applications for places at each of our events than we have places available. We therefore take the commitment to attend and participate in our events seriously. It is EISA policy that anyone who fails to adhere to the registration deadline of any event, before which time you could cancel your participation, will be penalized. Anyone found to be in non-fulfilment of their commitments to EISA will not be allowed to participate in any EISA events for a calendar year. Exemptions to this on medical or other exceptional grounds will be considered but please note that withdrawals past the deadline due to lack of funding or other professional or personal commitments are not considered sufficient reasons for partial refunds or for exemption from non-fulfilment of commitment penalties.

Abstract Formatting

  1. All abstracts must be written in English.
  2. When submitting your abstract, consider and choose both a preferred section and an alternative section in case the abstract will not be considered suitable for the preferred section.
  3. The abstract title is limited to 150 characters and should be capitalised in the usual way for titles – (e.g. This is the Title of my Abstract for Presentation at EISA PEC 2020 in Msida).
  4. Up to 10 authors can be listed under one abstract (including presenting author).
  5. Maximum abstract length is 1800 characters.
  6. The submitter will be asked to upload a short presenting author’s biography (up to 600 characters), which may be later published within the PEC online programme and the conference app and will help the chairs to introduce the speaker during the session.
  7. No pictures/tables/charts are allowed within the abstract text.
  8. No additional files may be uploaded.