Registration Guidelines for EWIS 2020

In light of the travel and social distance regulations currently in place in Belgium, including the ULB, EISA has decided to temporarily halt all registration for EWIS 2020 until further notice. We expect to have more clarity by mid-April and will keep you informed accordingly.


The registration for EWIS 2020 is open from 17 February until 31 March 2020. Please read the instructions below carefully.

All participants must register via ConfTool. To do so, please log into your user account and go to “register as participants.”


Registration Fees


EISA Member 120€
EISA Student Member* 60€
Non-EISA Member Full* Rate 200€
Non-EISA Member Student Rate 100€
Workshop Convener 60€

*In the ConfTool system, please upload a proof of your student status.


All above fees include local VAT.

All EISA members are entitled to get a reduced registration fee for our events. For more information about the EISA membership, please visit the membership section on our website.

Participants pay the transaction bank fees.

Please make sure to pay your registration fee before the deadline for the selected registration fee. Unpaid or partially paid registration will not be considered as valid until fully paid.

Onsite registration will not be possible.


Registration Fee Includes:

  • Admission to the applicable workshops
  • Opening reception
  • Coffee breaks


Opening Reception

The opening reception will be on Wednesday 1 July 2020. Ticket is included in the registration fee. Reception includes complimentary food and drinks.



Each participant will receive an email with bank details. Once the payment is confirmed in our system, ConfTool will automatically send participants a confirmation email. Also, registration details could be checked in the system after login in.



Registration fees will be paid via bank transfer.


The payment by bank transfer is available until 31 March 2020.

All fees should be paid in EUR (€), free of all bank charges.


Please make sure that the payment is free of all bank charges and participant’s name and ConfTool ID are clearly stated in the bank transfer. Participants name should be written in the comment section, ConfTool ID as variable symbol. Payments received without such details (name, ConfTool ID) cannot be identified.


Beneficiary EISA European International Studies Association, Ramistrasse 5, 8001 Zurich, Switzerland
Bank KB a.s., Na Příkopě 33, CZ-11000 Prague 1, Czech Republic
Account number 115-7427470257/0100
IBAN CZ88 0100 0001 1574 2747 0257



Final Invoice

The final invoice will be provided to the participants only upon request at


Cancellation / Refund Policy

Until 15 April 2020 - 20 EUR administrative fee will be deducted from all refunds

From 15 April 2020 - no refunds can be processed.

All cancellations must be notified by email.


*Should EWIS 2020 have to be cancelled due to regional and federal restrictions on travel and academic gatherings in Brussels/Belgium after April 15th, he refunding of fees-rule will apply. Should individual workshops collapse due to individual participants' decisions not to travel, with EWIS 2020 running as a whole, no refunds can be processed.


No refunds will be given for registrations for failure to attend, late arrival or early departure from the Workshop.


EISA policy on non-fulfilment of commitments


Each year EISA receives many more applications for places at each of our events than we have places available. We therefore take the commitment to attend and participate in our events seriously. It is EISA policy that anyone who fails to adhere to the registration deadline of any event, before which time you could cancel your participation, will be penalized. Anyone found to be in non-fulfilment of their commitments to EISA will not be allowed to participate in any EISA events for a calendar year. Exemptions to this on medical or other exceptional grounds will be considered but please note that withdrawals past the deadline due to lack of funding or other professional or personal commitments are not considered sufficient reasons for partial refunds or for exemption from non-fulfilment of commitment penalties.



The registration fee does not include participant’s insurance against accidents, sickness, cancellation, theft, property damage or loss. All participants are advised to take out adequate personal insurance.